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Whistle Blowing Policy

 
Introduction

1. This PAP Community Foundation (PCF) Whistle Blowing policy aims to provide a means through which PCF employees or members of the public could, in good faith, report any activity that infringes on PCF’s code of conduct or violates the law so that the organisation may take up relevant action. It also serve to assure the whistle blower that they will be protected from reprisals.

 2. PCF maintains a zero tolerance policy towards fraud.


Scope
3. This policy applies to all PCF employees and all external parties who have business relationships with PCF. These parties include customers, vendors, contractors, applicants for employment, and the general public.


Definition
4. Whistle blowing is defined as a deliberate, voluntary disclosure of individual or organisational malpractice by a person who has or has had privileged access to information and events, or about an actual, suspected, or anticipated wrongdoing which are within PCF ability to control.


Reportable Incidents

5. The Policy is intended to cover serious concerns that could have a significant impact on PCF, including :

a. conflict of interest without disclosure;
b. fraudulent activity;
c. actions/activities that lead to incorrect financial reporting or financial losses;
d. unlawful activities;
e. activities not in line with PCF code of conduct; or
f. improper or unethical conduct.

6. No employee or member of public, who in good faith, reports a violation shall suffer harassment, retaliation or adverse employment consequence. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.

7. The Policy encourages the individuals who make the report to put their names and contact details in the complaints in order to facilitate appropriate follow-up and investigation. Complaints lodged anonymously would be investigated based on its own merit.

8. If employees or members of the public have cause to suspect serious concerns relating to financial reporting, unethical or illegal conduct, a report expressing the reason(s) for concern should be made through e-mail or by postal mail to any one of the following:

Email: whistleblowing@pcf.org.sg

Postal Mail:
For the Attention of Whistle Blowing Committee
PAP Community Foundation
Block 57B New Upper Changi Road
#01-1402
Singapore 463057

9. Depending on the nature of concern raised, the investigation team may involve one or more of the individual/entity;

a. The Audit Committee
b. The Internal or External Auditor
c. The Police or Commercial Affairs Department


Confidentiality and Protection

10. Information provided by the whistle blower shall be treated with the strictest confidence with the exception that PCF is under legal obligation to disclose or are required by authorities for investigation.

 

11. PCF, however, does not condone any frivolous, mischievous or malicious allegation. Employees found making such allegations, shall be subjected to disciplinary action by PCF Disciplinary Panel.